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 COUNCIL POSITIONS

President:

(full description forthcoming)


  • Represent OPEN by maintaining a presence in AEA affiliate groups and meetings
  • Coordinate monthly OPEN Council meetings and outline agendas
  • Provide support and/or coordinate back-up to Council members in their roles, as needed
  • Regularly check email and forward to others as appropriate
    • Ensure all emails to OPEN email addresses are responded to in a timely manner

President-Elect:

  • Fulfill the duties of the president in their absence
  • Act as the Council’s liaison to the Events Committee
  • Support the president in performing the work of the Council
  • Support OPEN officers to perform their roles and responsibilities
  • Ensure smooth transition between Councils

Financial Officer:

  • Maintain the bank account and accounting system
  • Process Membership Applications and Fees
  • Prepare and maintain an annual organizational budget
  • Prepare regular financial reports for the OPEN council (informal) and OPEN membership (annual meeting)
  • Ensure required business and tax-related paperwork is processed

Communications Officer:

  • Develop and maintain efficient communications systems
  • Write, edit, and distribute Newsletter and announcements via current software systems (MailChimp, WildApricot)
  • Build, improve, and maintain the website
    • Approve job board submissions
    • Approve affiliate and community events submissions
    • Edit and approve blog post submissions
    • Write and edit event registration confirmations and auto-reminders for registered and unregistered contacts
    • Create and maintain website pages to flesh out the public face of OPEN
    • Build Events on website
    • Coordinate with events committee to send reminders to those registered for events and those not-yet-registered for events
  • Maintain social media accounts (Facebook, LinkedIn)
    • Market events, blog posts, recruitment, opportunities, member benefits, etc., on social media accounts
  • Facilitate additional communications strategies as needed
  • Maintain a balance between communications benefits to members and maintaining communication with non-member evaluators

Membership Officer:

  • Identify and promote OPEN membership and member benefits
  • Maintain membership database 
  • Maintain and promote member benefits on the OPEN website (job board, community events, blog posts)
  • Coordinate and troubleshoot individual and collective membership issues
  • Regularly check email and forward to others as appropriate
    • Respond to inquiries re: OPEN membership
    • Ensure all emails to OPEN email addresses are responded to in a timely manner
  • Facilitate OPEN membership promotion at OPEN Events:
    • Work with Event point-person to ensure a time to promote OPEN membership is designated
    • Supply OPEN promotional materials
    • Conduct outreach and recruitment to potential members and other related professional organizations, such as: Accounting and Management Consulting Firms, Government Audit Agencies, Pacific Northwest Association for Institutional Research and Planning, Program Directors and Administrators, Funders, etc.
    • Attend OPEN Council meetings
    • Coordinate with Financial Officer as needed

Events Officer:

  • Recruit Events Committee Members 
  • Schedule and chair regular committee meetings
    • Ensure planning deadlines are met
    • Ensure that all committee responsibilities are fulfilled
    • Outline events committee meeting agenda
    • Provide support, as needed, to Committee Members when they are point person for events
    • Encourage creative ideas for engaging participants and providing opportunities for interaction
  • Regularly check email and forward to others as appropriate
    • Respond to inquiries re: OPEN events
    • Ensure all emails to OPEN email addresses are responded to in a timely manner
  • Design, implement, analyze and report on event evaluations
  • Provide Communications Officers with Event details at least two newsletters in advance of event
  • Act as back-up for building Events on OPEN website when Communications Officer is unable to do so

Events Committee Member:

  • Typically attend 4-6 meetings and assist in planning/implementing 1-2 events per year
  • Attend Events Committee meetings, supporting Events Chair and programming activities to determine event topics and presenters
  • If committee member is the point person for an event, they will coordinate and delegate roles for all aspects of the event, assisted by the Event Committee Chair as needed
    • Ensure logistical needs (space, AV, speaker, projector, web-streaming, printed handouts, etc.) are met for events
    • Provide Communications Officer with any pre-event digital handouts at least 3 weeks in advance of event
    • Coordinate with presenter, including testing any videoconferencing needs (screen sharing, breakout groups, etc.), in advance of event
    • Introduce OPEN at the beginning of each event, including how to become a member, website information, etc.
    • Introduce presenter(s) at the beginning of each event
    • Follow-up with presenter and attendees, as needed
  • Collaborate with Events Chair to design, implement, analyze and report on event evaluations
  • Act as back-up for Events Chair to regularly check email and forward to others as appropriate
    • Respond to inquiries re: OPEN events
    • Ensure all emails to OPEN email addresses are responded to in a timely manner
  • Act as back-up for building Events on OPEN website (when Events Chair is unable to act as back-up)

Student Liaison:

  • Represent students who are interested in program evaluation
  • Maintain a current contact list of Oregon universities and other program evaluation programs at which to market student- and new evaluator-related events and opportunities
  • Collaborate to meaningfully engage student members, nonmembers, and volunteers
  • Provide events details to Communications Officer at least two newsletters prior to event
  • Provide pre-event digital handouts to Communications Officer at least three weeks prior to event
  • Plan and host 1 student monthly event (with Events Committee) per year
  • Plan and host 1 conference student session or gathering per year

DEIJ Committee:

(full description forthcoming)


CONTACT US

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